Effective Scrum Meeting

What is the purpose of a meeting? The simple answer is making a decision, to come to a point. In Scrum, meeting is the part of life. You have daily scrum meeting, 1 on 1 meeting, retrospective, sprint planning meeting, user story presentation meeting, demo presentation meeting and unlisted many more when necessary. Doing effective meeting is very important for doing right things. PO has a vision that describe as a requirement in some PBL or user story. S/he describes his vision in a meeting so that it convey to the team. Daily scrum synchronize everybody's work and let the team know the status of individuals. Therefore, the meeting should be effective for an efficient and better job get done.

    Synchronization: Synchronization is very important for daily scrum. Right after the scrum, team lead should synchronize everybody's work. S/he also should find out the dependency among team members. Team lead should find out the issues and should take proper actions. This can be also scrum masters job but not always scrum master can find out issues, scrum master will dig into the impediments.

    Agenda: Besides daily scrum, there should be an agenda of all kind of meeting. The respective person who is calling the meeting should fix the agenda prior to the meeting.

    Tracking: There needs to keep a track that the meeting is going on the right direction. Sometimes in a meeting some different topics come in and a long discussion spent on that topic. The meeting manager (the person who called for the meeting) will notify everybody if meeting goes on the wrong direction.

    Summarize: In every end of a meeting there should be a summary which will be agreed among all parties who is attending on the meeting. The minute writer will responsible to write down the summary with the "Action Plan".

    Time: Time is less important factor for meeting. But I believe the morning meeting is more effective than afternoon meeting. In morning the mind stays fresh and cool, on the other hand at afternoon people get exhausted and they may not keep proper concentration.

    Length: The length of meeting can be an important. Typically, people can't keep concentrate for a long time. Very long time meeting can be very inefficient.